The Essential Microsoft Excel Formulas and Functions Cheat Sheet

If you’ve ever used Microsoft Excel, you know it’s a powerful tool for data management and analysis. However, to unlock its full potential, you need to harness the magic of Excel formulas and functions. These can not only make your work faster but also more accurate and efficient. In this article, we’ll provide you with a handy Excel formulas cheat sheet to help you navigate the world’s favorite spreadsheet program with ease.

Excel Formulas vs. Functions: What’s the Difference?

Before diving into our cheat sheet, let’s clarify a fundamental concept: the difference between Excel formulas and functions.

  • Excel Formula: A formula is an equation created by the user. You can combine cell references, mathematical operators, and constants to perform calculations and generate results. For example, “A1+B1” is a formula.
  • Excel Function: A function, on the other hand, is a predefined calculation built into Excel. Functions simplify complex operations, making it easier to perform calculations and manipulate data. For instance, the function “SUM(A1:A5)” calculates the sum of values in cells A1 through A5.

Now that we’ve got that covered, let’s explore our comprehensive Excel formulas cheat sheet:

Category Formula/Function Description
Date and Time =NOW Show the date and time
=TODAY() Show the current date without the time
=DAY(TODAY()) Show today’s date in a cell
=MONTH(TODAY()) Show current month in a cell
=TODAY()+10 Add 10 days to the current date
Counting and Rounding =SUM Calculates the sum of a group of values
=AVERAGE Calculates the mean of a group of values
=COUNT Counts the number of cells in a range that contains numbers
=INT Removes the decimal portion of a number
=ROUND Rounds a number to a specified number of decimal places
Logical and Statistical =IF Tests for a true or false condition
=SUMIF Calculates a sum from a group of values in which a condition has been met
=COUNTIF Counts the number of cells in a range that match a criteria
=TRUE Returns the logical value TRUE
=FALSE Returns the logical value FALSE
=AND Returns TRUE if all of its arguments are TRUE
=OR Returns TRUE if any argument is TRUE
Unit Conversion =CONVERT(A1,”day”,”hr”) Converts value of A1 from days to hours
=CONVERT(A1,”hr”,”mn”) Converts value of A1 from hours to minutes
=CONVERT(A1,”yr”,”day”) Converts value of A1 from years to days
=CONVERT(A1,”C”,”F”) Converts value of A1 from Celsius to Fahrenheit
=CONVERT(A1,”tsp”,”tbs”) Converts value of A1 from teaspoons to tablespoons
=CONVERT(A1,”gal”,”l”) Converts value of A1 from gallons to liters
=CONVERT(A1,”mi”,”km”) Converts value of A1 from miles to kilometers
=CONVERT(A1,”km”,”mi”) Converts value of A1 from kilometers to miles
=CONVERT(A1,”in”,”ft”) Converts value of A1 from inches to feet
=CONVERT(A1,”cm”,”in”) Converts value of A1 from centimeters to inches
Mathematical =B2-C9 Subtracts values in the two cells
=D8*A3 Multiplies the numbers in the two cells
=PRODUCT(A1:A19) Multiplies the cells in the range
=A1/A3 Divides value in A1 by the value in A3
=MOD Returns the remainder from division
=MIN(A1:A8) Calculates the smallest number in a range
=MAX(C27:C34) Calculates the largest number in a range
=POWER(9,2) Calculates nine squared
=9^3 Calculates nine cubed
=FACT(A1) Factorial of value in A1
=EVEN Rounds a number up to the nearest even integer
=ODD Rounds a number up to the nearest odd integer
=AVERAGE Calculates the average
=MEDIAN Calculates the median
=SQRT Calculates the square root of a number
=PI Shows the value of pi
=POWER Calculates the result of a number raised to a power
=RAND Returns a random number between 0 and 1
=RANDBETWEEN Returns a random number between the numbers you specify
=COS Calculates the cosine of a number
=SIN Calculates the sine of a given angle
=TAN Calculates the tangent of a number
=CORREL Calculates the correlation coefficient between two data sets
=STDEVA Estimates standard deviation based on a sample
=PROB Returns the probability that values in a range are between two limits
Text =LEFT Extracts one or more characters from the left side of a text string
=RIGHT Extracts one or more characters from the right side of a text string
=MID Extracts characters from the middle of a text string
=CONCATENATE Merges two or more text strings
=REPLACE Replaces part of a text string
=LOWER Converts a text string to all lowercase
=UPPER Converts a text string to all uppercase
=PROPER Converts a text string to proper case
=LEN Returns a text string’s length in characters
=REPT Repeats text a given number of times
=TEXT Formats a number and converts it to text
=VALUE Converts a text cell to a number
=EXACT Checks to see if two text values are identical
=DOLLAR Converts a number to text, using the USD currency format
=CLEAN Removes all non-printable characters from text
Finance =INTRATE Calculates the interest rate for a fully invested security
=EFFECT Calculates the effective annual interest rate
=FV Calculates the future value of an investment
=FVSCHEDULE Calculates the future value of an initial principal after applying a series of compound interest rates
=PMT Calculates the total payment (debt and interest) on a debt security
=IPMT Calculates the interest payment for an investment for a given period
=ACCRINT Calculates the accrued interest for a security that pays periodic interest
=ACCRINTM Calculates the accrued interest for a security that pays interest at maturity
=AMORLINC Calculates the depreciation for each accounting period
=NPV Calculates the net present value of cash flows based on a discount rate
=YIELD Calculates the yield of a security based on maturity, face value, and interest rate
=PRICE Calculates the price per $100 face value of a periodic coupon bond

Feel free to refer to this table as a quick reference for Excel formulas and functions while working with Microsoft Excel.

Speed Up Your Work in Microsoft Excel

This Excel formulas cheat sheet is your shortcut to becoming an Excel wizard. Download and print it, and keep it handy as a reference. With these essential Excel functions at your fingertips, you’ll be able to supercharge your productivity and make the most of this versatile tool.

Don’t forget that Excel offers even more powerful features, including tools like Power Query, to further enhance your data management capabilities. Explore our other articles for additional Microsoft Excel tips and tricks, and dive deeper into the world of text and functions in Excel.

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